Conduct of Meetings Course

Overview

The Conduct of Meetings teaches you about planning, facilitating, and conducting successful meetings. You will learn how to establish the purpose and agenda of a meeting, facilitate participants’ progress toward the meeting goals, improve their leadership abilities, facilitate situation analysis, brainstorm and make decisions, foster creative thinking and manage conflict among meeting participants. 

Completing this course will help in:

Who is the course for?

The Conduct of meetings course is a skills development program targeted at persons involved with the coordination, and management of meetings, including those that chair meetings, offer secretarial services for meeting, attend meetings, those that present reports at meetings etc.

Training Outcomes

  • Physical arrangements and attendees required for a meeting are identified and a checklist is prepared and actioned in terms of Standard Operating Procedures.

  • The purpose of an agenda, the expected outcomes of the meeting, the process of placing items on the agenda and the roles of participants are explained in terms of Standard Operating Procedures.

  • The purpose of recording a meeting is explained according to Standard Operating Procedures.

  • Documents required for a meeting are checked for accuracy and completeness and distributed, according to Standard Operating Procedures.

  • Minutes of the previous meeting are checked for accuracy and completeness.

  • A meeting is conducted according to a pre-planned agenda, and/or Standard Operating Procedures.

  • Opportunities are created to allow effective participation by people attending the meeting.

  • Discussions are summarised and recorded to indicate proposed action, completion date and person responsible.

  • Identify techniques to overcome potential lack of progress due to differing opinions during the meeting according to recognised theory and practice.

  • A technique is used to create progress in a meeting according to recognised theory and practice.

  • Techniques include, but are not limited to, summarising, redirecting, paraphrasing, rephrasing, gate keeping and repeating.

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  • Records are compiled in such a way to enable the decisions of a meeting to be implemented.

  • Records are checked to ensure that they are an accurate reflection, prior to distribution.

  • The meeting is reviewed and suggestions for improvement are made to enhance the effectiveness of future meetings.

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  • Create, schedule, moderate, and participate in virtual meetings.

  • Adjust audio and video settings in virtual meeting software.

  • Maximise audience engagement and interaction during a virtual meeting.

  • Share digital resources in virtual meeting software’s.

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Add These Skills To Your Skill Set